BIZPROMPT guide
How to keep a prompt library organized
Keep one prompt per task in one place, name each one after what it produces, use the same eight labelled lines in every file, and add a dated line whenever you change a prompt.
Once you have a few prompts that work, the hard part is finding the right one and knowing which version is current. A small library with a few plain rules handles both.
One prompt per task
Give each repeat task its own prompt. A prompt that writes the update, summarizes the notes and drafts the reply is three prompts sharing a page. Split it, and each one gets its own task line and done line.
Name it after the result
Start the name with the verb from the task line and end with what it produces. Example: 'summarize-meeting-notes' or 'draft-landlord-repair-email'. A name like 'prompt 3 final' tells you nothing a month later.
Use the same layout in every file
Write the same eight labelled lines in the same order in every prompt: role, task, context, inputs, constraints, output format, examples, done when. When every file has the same shape, a missing part stands out at a glance.
Choose a format you can open anywhere
Plain text or Markdown opens on any device and pastes cleanly into an assistant. The paid BIZPROMPT pack gives each prompt as HTML, JSON and Markdown files, so you can keep the Markdown copy in your library and the JSON copy for any tool that reads it.
Record each change in one line
When you change a prompt, add a dated line at the bottom that says what changed and why. Example: 'Changed on [date]: added a length limit because the replies ran long.' Keep the old version if you might want it back.
Keep private details out of saved prompts
A library is easy to copy and share, so leave names, account numbers and client details out of the saved prompts. Paste them into the inputs each time you run the prompt instead.
Tidy the library now and then
Open the prompts you used recently, delete the ones you no longer need, and turn any slot you always fill the same way into a fixed line.
Common questions
Where should I keep my prompts?
Anywhere you already keep notes and can search: a folder of text files, a notes app or a shared document. One place and one layout matter more than the tool.
Should a team share one library?
Sharing works when everyone uses the same layout and names. Agree who may change a shared prompt, and keep the dated change line so others can see what moved. BIZPROMPT has no team seats; it makes the files and you keep them where you like.
Does BIZPROMPT store my prompts?
No. The free structurer runs in your browser and sends nothing anywhere. The paid tool uses the text you paste to build the pack and does not store it.